GoodDay vs Trello vs Miro (2026)

Gantt views, time tracking, unlimited automations and a 15-user free tier at a price the others charge for Kanban alone. The cost of that value is a pricing structure with more edges than anything else here.

Boards, lists, cards, and almost nothing to learn. For a small design team that mainly needs to see what's in progress, that simplicity is a feature rather than a limitation — right up to the point it isn't.

Judging Miro as a project manager is a category error, and it's the mistake most "best PM tool for designers" lists make. It's a canvas for the part of design work that happens before anything can be put on a timeline.

For a team of twelve, GoodDay is the best-value tool in this comparison and arguably in its whole category. For a team of two, it won't sell you two seats. For a team of sixteen, the deal you'd been enjoying simply ends.

The core product is unusually complete for the price. Gantt views, native time tracking, unlimited automations, custom fields and the full API all sit on the Professional tier at $4 per user per month on annual billing. Competitors routinely charge two to three times that for the same list, and Trello doesn't offer native time tracking at any price. The free plan going to 15 users is also genuinely generous — Trello stops at 10 and most rivals stop lower.

The pricing structure is where it gets sharp. GoodDay's own pricing page lists Professional as a 5–250 user plan and Business as 15–350, which means the seat count isn't just a multiplier — it's a gate. A three-person studio pays for five seats. A six-person studio that wants workload management, resource planning or 2FA is looking at Business, and Business starts at fifteen seats, so those six people pay for fifteen. Then there are the flat packages, which almost nobody mentions: $299 a year for Professional up to 10 users, $399 up to 15. At fifteen people that's about $2.22 per person per month, less than half the advertised rate. The catch is that the packages stop at fifteen. The sixteenth hire moves you to per-seat billing at $64 a month, up from roughly $33 — the bill nearly doubles for one person.

Every other tool here can do more than Trello. That has never been Trello's problem. Its problem is that the things it can't do are the things a growing design team eventually needs, and there's no tier where it learns them.

Trello's model is boards, lists and cards, and the reason it keeps winning adoption battles is that a designer who has never seen it can be productive in about ten minutes. Standard at $5 per user annually lifts the 10-board wall and adds custom fields, advanced checklists and card mirroring, which is enough for a lot of studios permanently. Unlimited cards and unlimited Power-Ups on the free plan are real, not marketing.

The limits are structural rather than tiered. There is no native time tracking on any Trello plan at any price — for a design team billing hours to clients, that's not a feature gap, it's a disqualification unless you're happy running Toggl or Harvest alongside it. Timeline view requires Premium at $10 per user, double Standard, and there's still no true Gantt with dependencies. The free plan's 10-collaborator ceiling means an eleventh team member forces a paid plan regardless of how little you use it. And SSO sits on Enterprise, which needs 50 seats — below that you're buying Atlassian Guard as a separate add-on. Paid Power-Ups for time tracking and calendars can add $3–10 per user per month, which can exceed the cost of the plan they're extending.

Miro belongs in this comparison because designers genuinely use it daily. It doesn't belong in a ranking of project managers, because it isn't one, and the honest recommendation is often to buy it as well as, not instead of.

Where Miro is unmatched here is the stage before a project has a timeline: mood boards, reference walls, journey maps, facilitated workshops, voting on concepts. The infinite canvas, the template library and the real-time collaboration tools are built for exactly that work, and neither GoodDay's whiteboard view nor Trello's cards come close. The free plan supporting unlimited members is a real advantage for running a workshop with clients who won't be paying for seats.

The pricing needs reading carefully. The free plan keeps only the three most recent boards editable, which fills faster than teams expect — older boards become view-only. Starter at $8 per member annually lifts that. But Business at $20 is 2.5 times Starter and almost none of that premium buys more canvas: it buys authenticated guest editing, SSO, unlimited workspaces and a larger AI credit allowance. Miro Prototypes is a further $20 a month billed separately even on paid plans. And Enterprise requires a 30-member minimum, so a twenty-person studio that needs enforced provisioning either pads out ten empty seats or stays on Business without those controls. Budget for Miro plus a tracker, not Miro instead of one.